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Accounts Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

Please Note: Internal Applicants (current benefits-eligible employees only) must login to the applicant portal before clicking “apply for this job” in order to access the internal application.

Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Accounts Assistant
Requisition Number STFR003696
Division/College Library
Interdisciplinary Division/College
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 52
Posting Date 08/10/2017

Under the general supervision of the Accounts Manager, undertake the following duties:
Manage flow of fiscal information through the library’s and the University’s automated accounting systems including keying and verifying invoices against vendor-provided electronic invoice file downloads. Prepare University Direct Pay forms for Accounts Payable, and cash deposit documentation for University Cashier.
Oversee entry of invoice data into accounts tracking database. Assist ordering and receipts staff in reconciling problems with vendors/providers and in establishing new vendor/provider accounts based on University standards. Acquire sound understanding of all aspects of materials receipt processes and software in order to enhance ability to trouble-shoot payment and credit problems. Assist with interpretation of fiscal data to produce reports and planning documents. Recruit, train and supervise student workers, and provide training documentation as directed. Provide reports and documentation, and gather statistics as directed.


Two-four years of college required. Minimum of 2 years related experience, including some supervisory experience, preferably in an automated library, subscription or purchasing agency environment. Excellent organizational, analytical, communication, supervisory, and interpersonal skills. Aptitude for accurate, detailed work essential. Ability to work independently, with frequent interruptions. Knowledge of bibliographic components, publishing, foreign languages, and business/accounting applications and practices desirable. Ability to work effectively with a diverse staff and clientele, and to function well in a team environment. Experience at an intermediate level with Excel required as well as basic skills with office software, e.g. Microsoft Office, web browsers, Adobe. Experience with PERL scripting and/or SQL desirable.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).