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Administrative Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

Please Note: Internal Applicants (current benefits-eligible employees only) must login to the applicant portal before clicking “apply for this job” in order to access the internal application.

Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Coordinator
Requisition Number STFR003963
Division/College Undergraduate Education
Interdisciplinary Division/College Not Applicable
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 9
Posting Date 08/18/2017
Responsibilities

As first point of contact for the Teaching and Learning Group (TLG), the Administrative Coordinator will perform a variety of administrative responsibilities to support day-to-day operations for the units within TLG, including: the Center for Advancing Teaching and Learning Through Research (CATLR), the Student Assessed Integrated Learning Initiative (SAIL), the Academic Assessment Group (AAG), and the Research Institute for Experiential Learning Science (RIELS). TLG seeks to foster transformational learning that equips learners to define and advance the frontiers of their own lives, at and beyond Northeastern. Reporting to the Assistant Director for Operations, the individual in this position will work independently and within and across various teams with differing needs to provide comprehensive administrative support to this end, including:

• Interacting with University personnel and external contacts and referring them to appropriate resources across TLG and to other University units, as needed;
• Coordinating scheduling, setup, and other logistics for day-to-day, small-scale, and large-scale events (including an annual, University-wide conference);
• Planning, executing, and monitoring various administrative aspects of projects;
• Coordinating schedule/calendar management for TLG leadership;
• Maintaining minutes for day-to-day and key strategic planning meetings across the TLG units;
• Monitoring and updating various websites, email campaigns, and social media presences in support of various marketing and outreach efforts across the TLG units;
• Managing databases, including data entry and analysis;
• Monitoring budget expenditures, maintaining tracking reports, and coordinating purchasing and reimbursement efforts;
• Working closely with the Program Manager to hire and supervise student employees; and
• Providing other mission-critical support as needed.

Qualifications

Qualified applicants must have a bachelor’s degree plus 3-5 years of administrative experience, preferably in a college/university setting. Other required qualifications include candidates that:
• Are self-motivated, technically competent, and capable of handling a variety of tasks simultaneously;
• Have strong communication (oral and written), interpersonal, analytic and organizational skills;
• Are able to maintain confidentiality and exercise discretion and independent judgment;
• Can perform at a high standard in a demanding and fast-paced environment; and
• Have experience effectively utilizing Microsoft Office applications such as Outlook (specifically in a scheduling/calendar management capacity), Word, PowerPoint, and have an advanced working knowledge of Excel.

Qualifications that are strongly preferred include:
• Familiarity with Mac operating systems;
• Experience with basic web maintenance and web content creation (particularly within the WordPress platform);
• Knowledge of Customer Relationship Management applications;
• Familiarity with email campaign software; and
• Graphic design skills, including a working knowledge of the Adobe Design suite.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References

Posting Specific Questions

Required fields are indicated with an asterisk (*).