Budget & Grant Administrator

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Budget & Grant Administrator
Requisition Number STFR003931
Division/College Bouve College of Health Sciences
Interdisciplinary Division/College Not Applicable
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 10
Posting Date 09/07/2017

Overview: To manage day-to-day financial and grant production activities, including management and reconciliation of all internally- and externally-funded budgets. These activities will be under the direction of and in coordination with the Assistant Director. Additional responsibilities include participation as part of the production team for all CDD grant and funding submissions, including coordinating with off-site collaborators, producing drafts of non-science sections, and assisting the Assistant Director with submissions.

Specific Responsibilities:
Financial Management
•Manage and reconcile all CDD Banner accounts
•Create monthly executive summary reports
•When new funding is obtained, coordinate new Banner account processes from inception to account open
•Identify and complete all processes as needed for required budget adjustments
•Create reliable budget projection system to be used by CDD management for financial planning

Grant and Funding Production
•Prepare digital grant applications through current NU and specific funder grant submission portals, as appropriate, as a member of the grant production team
•Create and update template grant materials for biosketches, equipment, facilities, resource sharing, etc.
•Oversee compliance with NIH grant policies, including for publications and grant-funded out-of-pocket reimbursements
•Coordinate grant writing with off-site collaborators, including organizing regular meetings of the executive and scientific advisory boards as required for any CDD grants
Provide support to Assistant Director with grant applications, including preparing digital applications through COEUS/ePAWS and acting as addition contact person for liaising with ORAF. Oversee compliance with NIH public access policy, including updating publications in biosketches and grant materials for PMC and PMID numbers and training new scientists and PIs on compliance requirements. Develop procedures and systems for the Center which provide a solid foundation for current and projected grant and financial operations. Provide support to the Director by composing specific scientific sections of grant applications.


The incumbent must have a Master’s degree in accounting or finance plus at least 3-5 years of financial and grant production experience, preferably in a university or research setting. The ideal candidate would have outstanding written and verbal communication skills, experience in managing and training others, be comfortable working independently and in supervising a small team, and be comfortable setting deadlines and balancing competing priorities. Preference will be given to candidates with an underlying science degree or background and with demonstrable skills in science writing and/or editing. This experience should be highlighted on the resume.

Proficiency with MS Office and Abode Suite required. Familiarity with Banner, PeopleAdmin, grants.gov or ASSIST strongly preferred.

Additional Information

The Center for Drug Discovery, buoyed by nearly $10 million in established grants, is dedicated to better understanding drug mechanisms of action and developing new approaches and technologies aimed at improving the discovery of new therapeutic drugs. The main projects include drug design and synthesis, chemical/biochemical approaches for studying drug receptor interactions and the role of membranes in drug action using biophysical methods. Additional work involves studying the effects of drug molecules on membranes using solution and solid-state nuclear magnetic resonance and computational methods, and using the results to design and synthesize improved medications. The classes of drugs being studied include cannabinoids, steroids and antineoplastic ether lipids. The work also includes studying the mechanism by which these molecules are transported across the blood brain barrier. The center, working with the biotechnology and pharmaceutical industries, is developing an educational component centered on drug discovery. Founded in 2003.
Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter-disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience. Northeastern University is home to 20,000 students and to the nation’s premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern’s international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation’s top research universities. Northeastern University is situated on the Avenue of the Arts in Boston’s historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Children’s Hospital Boston, Brigham & Women’s Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.
The Bouvé College of Health Sciences continues to be on-track as the national model for education and research in the health, psychosocial and biomedical sciences, and support the university’s mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs.

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Writing Sample
  2. References

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Have you ever written documents for a research funding application? If yes, list the types of documents you have written.

    (Open Ended Question)

  2. Have you ever been responsible for managing a budget that was audited? If yes, what was the outcome of the audit?

    (Open Ended Question)

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.