Administrative Assistant

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Assistant
Requisition Number STFR004245
Division/College College of Engineering
Interdisciplinary Division/College Not Applicable
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 51
Posting Date 12/15/2017
Responsibilities

The Administrative Assistant will be the first face of the Dean’s Office, covering the front desk, and greeting and welcoming all incoming visitors and meeting attendees. Reporting to the Associate Dean of Academic Affairs, he/she performs a variety of duties to manage effective and efficient communications within and outside the College of Engineering, schedules meetings and provides administrative support to the Senior Associate Dean and the Dean’s Office. This will include the administrative support and meeting scheduling, set-up and preparation for the various faculty and curriculum committees under the Senior Associate Dean’s portfolio. He/she will provide planning and oversight to ensure that the Senior Associate Dean’s time is effectively allocated. Additional responsibilities include preparing print materials, expense reimbursement, proofreading and editing documents, performing account reconciliation, and planning travel for the Senior Associate Dean. He/she will be responsible for conference room reservations and management, event space and classroom requests and reservations, and catering reservations. The incumbent will support the office with special projects as assigned, including event support and execution. This requires the willingness to work during evenings and weekends at the time of the conference/event. He/she will assist in a wide range of projects to support the administrative processes, special initiatives and programmatic needs.

This position requires extensive interaction with many internal/external stakeholders; principally this will be Northeastern’s College of Engineering Executive Committee, unit heads, faculty and staff, but also includes external groups (e.g., current students, external visitors, conference attendees, alumni, vendors).

Qualifications

Bachelor’s degree is required with one year of administrative experience in a professional setting; demonstrated effective written and verbal communications skills along with interpersonal and organizational capabilities; excellent attention to detail with critical thinking skills, project management skills, excellent initiative and self-motivation with flexibility to work under deadlines; and customer service skills. Must be able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must possess a thorough knowledge of professional office procedures, and demonstrate good judgment, discretion and problem solving skills. Should be willing to assist on an as-needed-basis in a variety of administrative, academic, and event and conference planning tasks. Ability to prioritize and manage ongoing projects at the same time.
Strong administrative and computing skills, including Microsoft Office Suite, presentation, Outlook email, spreadsheet and database software are essential. Calendar management experience necessary. Must be able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently.

In this fast-paced office, the successful candidate will be extremely adept at planning and prioritization, tactful communication, and will possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with very short turnaround.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.