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Grants Administrator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

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Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Grants Administrator
Requisition Number STFR004344
Division/College College of Science
Interdisciplinary Division/College
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 10
Posting Date 02/01/2018

The Grants Administrator, a key position within the Dean’s Office of the College of Science (COS), provides timely, accurate, and compliant pre- and post-award support for Principal Investigators (PIs) within COS in the areas of proposal development, data collection, compilation, and proofing for submission of proposals for new research opportunities. The incumbent will coordinate budget preparation and the submission of proposals to Office of Research Administration & Finance (ORAF) or other university offices within tight timeframes. The position serves as liaison between PIs, department staff, ORAF, Research Finance, and/or others throughout the institution. Ensures adherence to COS, ORAF, university, and external agency formatting & content guidelines and requirements. Develops the administrative budget portion of all outgoing proposals, coordinating approval on all cost share commitments by the Associate Deans of COS. Works with Associate Dean of Graduate Studies and Research to provide reporting on research activity and effectiveness throughout COS. Assists PIs by creating and maintaining financial reports on active grants; identifies expiring grants and works with appropriate parties to determine eligibility for no cost extension and processes associated action.


Bachelor’s degree required. Prior experience in an academic environment preferred with 0 to 3 years of experience with budget and account reconciliation. Solid understanding of federal/University grant operations, rates and regulations, along with knowledge of relevant government regulations and university accounting procedures required. Proficient with Microsoft Office applications (Outlook, Word, Excel, etc.). Demonstrated organizational, analytical, problem solving, and decision-making skills. Must have strong interpersonal communication skills. This position requires occasional flexible work schedules to meet submission deadlines.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents

Posting Specific Questions

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