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Administrative Assistant, Faculty Senate

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

Please Note: Internal Applicants (current benefits-eligible employees only) must login to the applicant portal before clicking “apply for this job” in order to access the internal application.

Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Assistant, Faculty Senate
Requisition Number STFR004377
Division/College Provost
Interdisciplinary Division/College Not Applicable
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 51
Posting Date 02/16/2018

Under the direction of the Executive Assistant, the incumbent will be responsible for providing administrative support to the
Faculty Senate, the Senate Agenda Committee (6 members & Chair of the Faculty Senate) as well as assisting the Executive Assistant with various administrative tasks. Duties include scheduling meetings, coordinating and providing support to related committees, updating various lists, travel arrangements, assisting with paperwork, electronic and paper data management, and other tasks as assigned. Incumbent will maintain Senate web site, structure/maintain effective filing systems, coordinate survey mailings, administer evaluations and track all scheduled Senate activities. The incumbent is the office point person and will act as a department liaison to the Provost’s Office, Dean’s Offices and other key administrators. This position will act as the
receptionist, assist with phone calls and walk-in inquiries, and handle requests for Grievance Forms, Klein Lecturer and
Excellence in Teaching Awards forms. Manage office equipment repairs and order office supplies.


An associates degree, bachelors preferred, plus 3-5 years working in a professional office environment; prior academic
environment experience is a plus Experience with matters involving confidentiality and diplomacy is required. The incumbent
must have a high level of flexibility to work effectively in a changing environment, can effectively troubleshoot and resolve office
technology issues. Communication, interpersonal and organization skills are essential. Strong attention to detail and proficiency with Microsoft Office, including Word, Excel, PowerPoint and electronic calendaring. Position will include website updating responsibilities A customer service background is highly desirable.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References

Posting Specific Questions

Required fields are indicated with an asterisk (*).