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Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

Please Note: Internal Applicants (current benefits-eligible employees only) must login to the applicant portal before clicking “apply for this job” in order to access the internal application.

Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Assistant
Requisition Number STFR004392
Division/College General Counsel
Interdisciplinary Division/College
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 51
Posting Date 02/27/2018

Serves as primary point of operational and administrative contact for internal and external constituencies related to the Office of the General Counsel. Provide diverse reception and secretarial support for the Office of the General Counsel, including greeting visitors/clients, answering phones, taking messages, processing and tracking mail, assisting callers and visitors with questions, concerns and processes, booking travel, seminars and other registrations. Works with the Administrative Operations Manager to accurately keep record of and order supplies/inventory for the Office. Maintains Office of General Counsel calendar for conference rooms, create, organize and manage files, and assists in contract and subpoena logging/processing in SharePoint, supporting educational seminars, printing, scanning, preparing and modifying documents including correspondence, reports, drafts, memos, emails, photocopying and faxing.


Must have at least four years of professional office/administrative experience. Associate’s degree required. Bachelor’s degree preferred. The successful candidate will have excellent oral and written communication, customer service and organization skills. Must be IT proficient, including in the Microsoft Office Suite-word processing, databases and spreadsheets, SharePoint, and PowerPoint. Candidate should be professional and courteous in all interactions and communications, capable of handling confidential matters; demonstrate consistently strong interpersonal skills; and, have the ability to work collaboratively with a diverse community of faculty, staff, students and administrators. This position requires an individual who is detail oriented and able to work efficiently in a busy environment while successfully handling multiple priorities. The successful candidate will be able to work independently while keeping office personnel properly informed, demonstrate initiative, manage deadlines and be a problem solver.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).