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Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the job, please click the Apply for this Job link.

Please Note: Internal Applicants (current benefits-eligible employees only) must login to the applicant portal before clicking “apply for this job” in order to access the internal application.

Northeastern University Employee Benefits

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Assistant
Requisition Number STFR004313
Division/College University Advancement
Interdisciplinary Division/College
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 51
Posting Date 03/02/2018

The Administrative Assistant will provide front line customer service for the Office of Alumni Relations including greeting visitors, handling inquiries, answering telephone calls and responding to the office emails under the supervision of the Senior Associate Director. The Administrative Assistant will also provide office support, event registration, event coordination and program logistics for the department as needed. This position plays an integral team role in delivering on the outreach promise and expectations of alumni relations at Northeastern. The position serves as the first point of contact in the office for various constituencies (i.e., divisional, alumni, volunteers, students, and faculty, and university departments).
The assistant will provide office support, event coordination and program logistics for the community and Boston -based programming under the supervision of the Senior Associate Director. They also will represent the university and the Office of Alumni Relations in a professional, enthusiastic manner with a customer service and team focus.
The Administrative Assistant will manage the reconciliation of the office budget, process vendor payments and oversee the process for hiring student employees, as well as the submission of facilities and it work orders. They also will provide support to the Executive Director in general day to day operational aspects that facilitate the smooth functioning of the office in adherence with university
Evening and weekend work is required as event and office needs dictate. Occasional local and regional travel to event sites may also be required. This position requires some lifting of heavy items and/or use of a hand truck for event supplies and equipment. The Administrative Assistant will perform other duties as assigned.


Bachelor’s Degree preferred: one to three (1-3) years of experience working in an office environment with customer service responsibilities; Experience working in higher education a plus; Strong organizational, communications (written and oral), interpersonal, and computer skills; Proficiency in Microsoft Office including Excel, Word, and PowerPoint; Detail-oriented; High level of self-confidence and enthusiasm; Ability to work and be productive with minimal supervision; Ability to work in a team environment as well as independently; Ability to interact professionally and diplomatically with alumni, volunteers, students, staff, faculty, vendors, and external entities.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References

Posting Specific Questions

Required fields are indicated with an asterisk (*).