Administrative Assistant

Posting Details

Certain positions will be posted internally for 5 business days from the posting date. External Candidates please be sure to use the External Application form. If the External Application form is not available, this posting is not yet open to External Candidates.

Position Information

Position Title Administrative Assistant
Requisition Number STFR004162
Division/College College of Science
Interdisciplinary Division/College
Location Boston Main Campus
Full-time/Part-time Full Time
Grade 51
Posting Date 03/06/2018

Under limited supervision, the Administrative Assistant will perform varied and valued duties for the College of Science Dean’s Office. S/he will serve as a source of valued information and will engage in problem solving for students, faculty, staff, and other constituents.

S/he will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The position will also provide administrative support including organizing file systems for the office, coordinating meetings and travel arrangements, as well as producing, proofreading, and editing complex reports, documents, and spreadsheets. Monitors, tracks expenditures, resolves problems, and reports on the Dean’s Office budget. S/he will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with the development of materials and brochures, updating web information, and/or assisting with content and design. S/he will also provide backup to the Dean’s Executive Assistant.


An Associate’s degree plus 2-4 years working in a professional office environment is required; Bachelor’s degree preferred; prior academic environment experience is a plus. Experience with matters involving confidentiality and diplomacy is required. The incumbent must have a high level of flexibility to work effectively in a fast-paced environment, can effectively coordinate with ITS to troubleshoot and resolve office technology issues, as well as facilitate office equipment repairs with appropriate vendors. Communication, interpersonal, and organization skills are essential. We require strong attention to detail and hands-on professional experience working with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and electronic calendaring. Experience working with Salesforce or any CRM, editing graphics, and creating spreadsheets is a plus. Bookkeeping or basic accounting knowledge helpful. This position will act as the office receptionist, will assist with phone calls and walk-in inquiries, will order office supplies, and will engage in basic website updating responsibilities. A customer service background is highly desirable. Punctuality and dependability are essential to the incumbent’s success in this role.

Additional Information

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References
  2. Other

Posting Specific Questions

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Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.